Virtual document storage is the process of converting physical files into electronic documents that can be shared and accessed. It can help reduce the amount of space required to store physical files as well as enhance security by locking down specific parts of a file to specific users.
Online storage systems are particularly beneficial for businesses that deal with huge quantities of paper. Paper documents are difficult to monitor and secure without complex security systems or administratively-intensive checkout procedures. They are also more vulnerable to being lost or destroyed in the event of a catastrophe, such as an fire. Electronic documents, on the other side, are much easier to track and less likely to be stolen, and far more resistant to damage.
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A virtual document is an Documentum https://vdr-software.blog/what-are-the-main-reasons-for-acquisition object that is comprised of components files (or children). Component files can be in different file formats. The logical ordering of the components is defined by the virtual document author. This order can differ from the logical organization of the files within a folder-based grouping, such as a traditional file-folder structure. If the logical order of components changes, the entire document must be re-ordered to reflect these changes.
While all businesses could benefit from implementing an online document storage system. However, paper-centric organizations like accounting firms and law firms could see significant improvements in their productivity after adopting one. With proper safeguards in place the secure online document storage system can help keep your data safe from hackers and help keep your workflows running smoothly.
